Across every industry in 2024, we are seeing a huge tsunami wave of significant technology transformation due to digitisation and advanced generative AI technology, which started playing a key role the way modern legal teams and lawyers operate with respect to document reviews, contract analysis, legal research, Pleading documents management and E-filing.
Introduction
According to eCourts website, Over 50.83 Million cases are pending across high courts and district courts in the country. Imaging the amount of documentation performed on a daily basis by advocates and legal assistants, sailing through these tedious and recurring tasks of organising, converting and securing case files, evidence photos, videos and audio recordings.
Supreme Court, High courts in India has gone paperless and leveraged digital technology in bringing eCourts and eFiling online software to the main stream through phased manner. The eCommittee of Supreme Court of India formulated eFiling procedure for high courts and district courts in India.
e-filing Guidelines
- Documents are accepted only in PDF format.
- Documents must be scanned and converted to searchable and indexable PDF format.
- Documents must have a resolution of 200 dpi.
- Document size limit is 25 MB
- Documents must not be encrypted or password protected
- Documents should not contain markings, hidden text, annotations or tracking changes.
- Documents must be free of virus or malware.
- Document must be signed using Aadhar eSign or any other Digital Signature issued by authorised issuing authority.
Note: e-filing online software does not support filing of audio/video clips as documents.
If you are a lawyer or an assistants working in a law firm, who has done eFiling recently, you must have faced challenges with PDF document management. Hence it is important to learn and familiarise the tools that saves your time and effort in organisation, conversion, and securing documents such as Pleadings, Vakalat, Online Court fees payment receipt, Evidences etc.
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Organising Clients, Case Documents & Evidences Files
Lets dive into how lawyers can leverage digital tools to organize clients, evidence and case documents
Shrink your way:
With mountain of documents related to a case, it would become tedious in managing them. With lots of textual and image contents, document size will be huge which can exceed the 25MB limit as prescribed by the e-filling manual. Compress PDF tool can reduce your PDF document size and bring it within the acceptable size limit with the same high quality. This not only saves storage space but also makes file upload faster and more efficient when working with e-filing software.
Merge your thoughts:
In big law firms, you as a legal assistant must be juggling with multiple related case documents, notes, witness statements or expert reports. Combine these into a single consolidated document seamlessly with Merge PDF tool, saving you time and frustration and be ready for your next court hearing.
Cut and Crop:
Unwanted margins, headers, and extraneous pages can clutter your case files and distract from the crucial details. Crop PDF tool is your digital Excalibur, slicing away the unnecessary with precision, focusing only on the pertinent information.
Converting Evidence Photos, editing digital pdf contracts:
Some times you might want to make last minutes corrections in contracts documents, you can use pdf to word converter tool to transform into editable word format and start collaborating on it within your legal team members.
Consolidate all case evidence photos into single pdf file before submitting to the online e-Filing software using JPG to PDF converter tool.
Secure your Legal Documents:
Protecting legal case documents is crucial to legal teams at big law firms where they have to safeguard sensitive client information, confidential case notes from unauthorised access by enabling password protection or encrypting the files.
Lawyers can take advantage of tools such as Protect PDF and UnProtect PDF, ensuring safety, flexibility and collaboration in document access and management.
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Invoicing clients and getting paid:
while you focus on multiple cases on a daily basis, you must also focus on invoicing clients and getting paid at regular intervals, mostly monthly. Creating invoices for different clients and tracking them will be a tedious task. Lawyers can easily accomplish in creating professional invoices with their own legal firms logo using our Professional Invoice generator tool. With our invoice creation tool, you can easily add logo, terms and conditions of payments, NEFT / UPI bank transfer notes etc.
Legal Digital Transformation Solution
PDFMonk’s suite of PDF tools can supercharge and revolutionise the way modern advocates work and improve the collaboration among the lawyers in the law firm.
- Enhanced Efficiency: By streamlining document organisation, conversion, and security, PDFMonk frees up valuable time for lawyers to focus on what they do best – advocating for their clients and winning the case at the court.
- Boosted Client Confidence: Present your case with polished, organised documents that speak volumes about your professionalism and attention to detail. Impress your clients and judges with a digital edge.
- Improved Collaboration: Share documents securely and easily with colleagues and clients, fostering seamless collaboration and ensuring everyone is on the same page.
- Reduced Environmental Impact: By minimising paper usage through digital document management, PDFMonk empowers lawyers to contribute to a more sustainable legal practice.
Conclusion
The legal landscape is embracing technology, and PDFMonk helps every lawyer and legal team to be at the forefront of this revolution. Don’t get left behind with outdated document management methods. Embrace the power and unlock a world of efficient, organised, and secure document management. Let go of the paper chains and soar like a legal eagle, ready to conquer any case with confidence.
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Image Credits:
Female lawyer Image by storyset on Freepik
Graduated lawyer Image by storyset on Freepik